Stop building your staff rota from scratch every week
Download our free work rota template — a ready-made weekly schedule with automatic hours, cost, and salary forecasting built in. No formulas to write, no messy paper rotas, no guessing your wage bill.
Instant access · works in Google Sheets & Excel
Sound familiar?
Most small business owners still build their rota the hard way — and it's costing them more than just time.
Hours lost every week
Rebuilding the rota from a blank sheet, copying shifts by hand, and double-checking who’s off — it eats your evenings and weekends.
No visibility on wage cost
Without a running total, you find out you’re over budget only when the payroll bill lands — too late to do anything about it.
Mistakes that cause real problems
Double-bookings, missed holiday requests, and unclear shift times lead to no-shows, understaffed shifts, and frustrated staff.
Built by a team obsessed with getting your evenings back
At RotaApp, we build shift-scheduling software for hundreds of small businesses — cafés, retailers, care homes, and more. We know exactly how painful a messy rota is, because fixing that pain is our entire job. This template distills what we've learned into one simple spreadsheet, free for anyone to use.
No strings attached. Keep the template forever, whether or not you ever try RotaApp.
See exactly what you'll get
A real weekly rota, already set up with formulas — click the image to view it full size.
Assign roles, holidays, sick days, and days off straight from a dropdown.
Three steps to a stress-free rota
No sign-up walls, no trial period, no complicated setup.
- 01
Enter your name and email
Tell us where to send your copy — takes about 10 seconds.
- 02
Get instant access
Your download unlocks immediately, and we email the link too so you never lose it.
- 03
Make it yours and start scheduling
Duplicate the sheet, add your team and pay rates, and publish your first rota this week.
What's inside the template
Everything you need to run a week of shifts, already built for you.
What changes once you have this template
Right now
- Rebuilding the rota from scratch every single week
- No idea if you’re over budget until payday
- Staff messaging you to ask what shift they’re on
- Scrambling to cover gaps you didn’t see coming
With the template
- A ready-made weekly grid you just fill in and duplicate
- Live cost and hours forecast as you build the rota
- Clear shift times and roles everyone can see at a glance
- Under/over-hours flags that catch gaps before they happen
Small businesses trust RotaApp with their scheduling
Excellent 4.8 out of 5
“The rota used to eat my Sunday evenings. Now I build the whole week in twenty minutes on Monday morning and everyone sees it instantly.”
James Okafor
Owner, Brightside Cleaning Services
“We went from three spreadsheets and a WhatsApp group to one screen. Rota chaos just stopped being a thing we worried about.”
Sarah Mitchell
Operations Manager, Northside Cafe Group
Frequently asked questions
Yes — completely free, forever. There’s no trial period and no credit card required. We just ask for your name and email so we can send you the download link.
Your next rota doesn't have to start from a blank page
Grab the free template now and have this week's rota sorted in minutes.