Every shift covered. Your evenings back.
You started your business to serve customers, not to babysit a spreadsheet. RotaApp publishes your rota in minutes, lets staff swap shifts themselves, and keeps every shift covered from any phone.
Free for 30 days, unlimited staff. No credit card. Cancel anytime.
This week
48 shifts scheduled
Open swaps
3 pending approval
Coverage
100% shifts filled
Create your rota with AI in seconds
Watch how RotaApp turns a blank week into a fully staffed rota, instantly.
Everything you need to run your rota
One tool replaces the spreadsheet, the group chat, and the Sunday night panic.
Rota builder
Drag shifts onto a calendar built for shift work and publish a full week in minutes.
Shift swaps
Staff propose swaps with teammates and you approve with one tap. No group chat chaos.
Availability and time off
Staff set when they can work, so you only ever schedule people who can actually show up.
Instant notifications
New shifts, swap requests, and schedule changes reach the right people the moment they happen.
Roles and permissions
Owners, managers, and staff each see exactly what they need, with a full audit trail built in.
Made for phones
Your team lives on their phones. RotaApp is fast and fully usable on any screen size.
This is what your week sounds like when the rota runs itself
No calls. No chasing. Just quiet confirmations.
Live before your next shift starts
No onboarding calls. No training. Most teams publish their first rota the same afternoon.
- 01
Create your organisation
Sign up and set up your business in under two minutes. No credit card needed.
- 02
Invite your team
Send invite links by email. Staff join, set their availability, and are ready to go.
- 03
Publish your rota
Drag shifts onto the calendar, assign staff, and hit publish. Everyone is notified instantly.
- 04
Watch it run itself
Staff request swaps and time off. You approve with a tap. RotaApp keeps everything in sync.
Built for the teams that keep the country running
Scrubs, hard hats, or name badges: if your team works in shifts, RotaApp keeps them covered.
Every shift business runs on the same fragile thread: the right person, in the right place, at the right time. Miss it once and a ward runs short, a site loses a day, or a client walks into an uncleaned building. RotaApp exists so that never happens. You set the plan, your team sees it instantly, and swaps sort themselves out while you get on with running the business.
Industries served
Businesses scheduling with RotaApp
Frontline employees on the platform
Uptime for published rotas
Ward B rota published for next week.
Shift swap request from Dr. Patel.
Healthcare
Hospitals and clinics run around the clock, and every shift needs the right mix of skills to stay safe and compliant. One gap on a night shift can leave a ward short for hours before anyone notices. RotaApp shows ward managers who is qualified, who is available, and who is already stretched, so cover decisions happen in minutes instead of after a crisis.
Set minimum skill mix rules per ward so a shift cannot be published until it meets safe staffing levels.
Site briefing at 7:30 AM tomorrow.
Your time off request was approved.
Construction
Site schedules change fast. Weather, deliveries, and inspections can rewrite tomorrow's plan overnight. RotaApp keeps crews, subcontractors, and equipment bookings aligned across every active site, so a change reaches the right people before they leave for the wrong location. Safety critical certifications are tracked automatically, so nobody gets assigned to a role they are not qualified for.
Evening shift coverage confirmed.
New checklist assigned for Floor 3.
Cleaning & Janitorial
Coverage across buildings and shifts is everything in facilities services. One missed shift means a site goes uncleaned and a client notices immediately. RotaApp keeps every location staffed on a recurring schedule, pushes the day's checklist straight to whoever is on shift, and fills sudden absences from a pool of available staff without a single phone call to a supervisor.
Assign recurring shifts across multiple locations
Push daily task checklists straight to each shift
Fill sudden absences without a single phone call
Give supervisors one view across every site they manage
Keep proof of service records for client reporting
A messy rota quietly eats your profit
Every unfilled shift, missed swap, and scheduling mistake costs real money. When the rota runs itself, the savings show up in your margins and in your team.
Lower overtime when rotas are accurate and published on time
Faster shift coverage when staff arrange swaps themselves
Less staff turnover when schedules respect real availability
Life with spreadsheets
- You spend hours every week plugging shift gaps
- Overtime creeps up because nobody sees coverage clearly
- Swaps get buried in group chats and shifts go unfilled
- Good people quit because the rota ignores their lives
Life with RotaApp
- You publish the rota once and everyone sees it instantly
- Gaps get flagged before they cost you a penny
- Staff arrange swaps themselves and you approve with a tap
- Your team stays because the schedule respects their time
Trusted by shift teams across
Teams that switch don’t go back
Excellent 4.8 out of 5 · Based on 128 reviews
“We went from three spreadsheets and a WhatsApp group to one screen. Shift swaps used to take a day of back and forth. Now staff sort them out in minutes.”
Sarah Mitchell
Operations Manager, Northside Cafe Group
“The rota used to eat my Sunday evenings. Now I build the whole week in twenty minutes on Monday morning and everyone sees it instantly.”
James Okafor
Owner, Brightside Cleaning Services
“Night shift cover was our nightmare. Open shifts now get claimed within the hour, usually before I have even noticed the gap.”
Priya Sharma
Care Home Manager, Willowbrook Care
“We run four sites and the app keeps them all straight. The crew turns up at the right site because the change reached them the night before.”
Dave Thompson
Site Manager, Kestrel Construction
“Setup took one afternoon. No training, no onboarding calls. My team of 18 were booking swaps the same day.”
Emma Clarke
Franchise Owner, The Coffee Loft
“Payroll disputes basically stopped. Everyone can see their shifts and hours, so there is nothing to argue about at the end of the month.”
Tom Reynolds
General Manager, Harbourview Hotel
“We went from three spreadsheets and a WhatsApp group to one screen. Shift swaps used to take a day of back and forth. Now staff sort them out in minutes.”
Sarah Mitchell
Operations Manager, Northside Cafe Group
“The rota used to eat my Sunday evenings. Now I build the whole week in twenty minutes on Monday morning and everyone sees it instantly.”
James Okafor
Owner, Brightside Cleaning Services
“Night shift cover was our nightmare. Open shifts now get claimed within the hour, usually before I have even noticed the gap.”
Priya Sharma
Care Home Manager, Willowbrook Care
“We run four sites and the app keeps them all straight. The crew turns up at the right site because the change reached them the night before.”
Dave Thompson
Site Manager, Kestrel Construction
“Setup took one afternoon. No training, no onboarding calls. My team of 18 were booking swaps the same day.”
Emma Clarke
Franchise Owner, The Coffee Loft
“Payroll disputes basically stopped. Everyone can see their shifts and hours, so there is nothing to argue about at the end of the month.”
Tom Reynolds
General Manager, Harbourview Hotel
An uncovered shift hurts more than the schedule
Understaffed shifts mean missed service levels, tired teams, and lost revenue. Publishing the right rota on time is one of the most valuable decisions your business makes each week.
Fewer missed shifts with automatic reminders
Better coverage when staff can see and swap shifts themselves
Of frontline staff say clear schedules improve job satisfaction
Life with spreadsheets
- Sudden absences leave shifts uncovered for hours
- Compliance records live in fragile spreadsheets
- Frontline staff feel forgotten and start looking elsewhere
- Service slips every time a shift runs short
Life with RotaApp
- Automatic reminders stop missed shifts before they happen
- Skills and certifications are matched to every shift for you
- Staff manage availability and swaps from their own phones
- Coverage stays consistent across every shift and every site
Try it free, then pay only for what you use
30 days free with unlimited staff. After that, £3 per staff per month — no free tier, no surprises.
unlimited staff during your trial
Drag to see your monthly cost update instantly
Estimated monthly cost after trial
£3/mo
£3 per staff per month after your 30-day trial
Your estimated annual savings
£3,916 /yr
Time spent building, checking and fixing the rota manually
Manager or supervisor hourly rate
Saved on subscription fees
£16
Saved on admin time
£3,900
Based on the staff count you selected above, compared with the average mid-tier competitor rate of £4.37 per staff per month (Deputy Core £4.25, Planday Plus £4.49). Competitor prices from public UK price lists, July 2026.
Time savings assume RotaApp eliminates the manual hours you spend on rota admin each week, based on the hours and hourly rate you entered above.
How we compare
Most scheduling tools charge a flat rate per seat from employee one, then charge extra for the features you actually need.
| RotaApp | Deputy | Planday | |
|---|---|---|---|
| Price per staff per month | £3 | From £3.50 | From £2.99 |
| Mid-tier price per staff | Still £3 | £4.25 (Core) | £4.49 (Plus) |
| Minimum spend | None | £20/month | 5 users minimum |
| Free trial | 30 days, unlimited staff | Trial only | Trial only |
Frequently asked questions
Can't find the answer you're looking for? Reach out to our support team.
No. Your first 30 days are free with unlimited staff and no credit card required. You'll only be asked for payment details once your trial ends and you're ready to keep scheduling.
Your rota should run itself. Let it.
Start free today and publish your first rota this afternoon. Stop losing your week to the spreadsheet.